Job Description

Legal Secretary

Location: West Hartford, CT

Status: Full-Time | On-Site | Non-Exempt

An established professional office in West Hartford is seeking an experienced Executive Legal Assistant to support a busy legal team. The ideal candidate is organized, responsive, and confident handling sensitive information, scheduling, and client communication in a fast-moving environment.

What You’ll Do

• Oversee and respond to a high volume of emails and follow-ups
• Coordinate meetings, prepare materials, and assist with signing logistics, including arranging notary services when needed
• Assemble organized client packets and binders
• Review, revise, and format documents and correspondence
• Track time entries daily for team members
• Maintain calendars, deadlines, and scheduling updates
• Help with billing and timekeeping support monthly
• Handle one-off assignments and ongoing administrative tasks
• Maintain up-to-date contact lists for clients and partners
• Be available for occasional overtime during high-demand periods
• Collaborate with other support staff to keep workflow smooth

What You Bring

• High school diploma or equivalent required; further education in business or administration preferred
• Prior experience in a legal or highly professional services setting strongly preferred
• Familiarity with estate planning, probate, or client service is a plus
• Comfortable using Microsoft Office, Outlook, Adobe PDF tools; bonus if you’ve worked with timekeeping or billing software
• Clear communication skills — both written and spoken
• Ability to stay on top of multiple tasks and work independently
• Attention to detail and ability to keep information confidential
• Strong work ethic and reliability under pressure

What’s Offered

• Competitive benefits package including healthcare and retirement
• 25 days of paid time off annually
• 35-hour work week, with paid overtime available
• Supportive and professional work environment

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

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