Job Description

Our client, a prestigious global Investment firm, is looking for an Executive Assistant to support a Managing Partner and team in their NY office! They are looking for a motivated and talented individual who is excited about finding their long-term career home in a fast-paced and highly regarded environment.

The role will be in the office three days a week and remote two days a week

The firm offers salary + OT + Bonus as well profit sharing, 100% paid benefits for employee and family, PTO, and the opportunity to work in a collaborative and encouraging workplace. Please submit your resume to be considered!

Responsibilities:

• Perform high-level administrative tasks including heavy calendar management, travel coordination, and itineraries as necessary
• Prepare/coordinate materials for meetings, calls, and follow ups
• Answer calls and take messages accordingly utilizing the utmost discretion and confidentiality when required
• Prepare and submit monthly expense reports
• Arrange heavy international and domestic travel arrangements, hotel reservations etc.
• Coordinate event registration, travel arrangements, and itineraries for finance team
• Communicate with other senior level executives and administrative staff
• Assist with special projects as needed

Required Qualifications

• 3+ years of experience working as an Executive Assistant
• Bachelor's Degree Required
• Proven ability to maintain strong interpersonal skills and work both as a team player and self-starter
• Must be able to handle multiple heavy calendars simultaneously and work under pressure to prioritize and recognize time sensitive projects
• Excellent organizational and follow-up skills, outstanding attention to detail
• Ability to make professional decisions based on accumulated knowledge of position responsibilities.
• Exercises discretion and sound judgment; maintains confidentiality
• Proficient in MS Office: Word, Excel, PowerPoint, Outlook

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

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