Job Description

Executive Assistant – Investment Firm

Location: Boston

Salary $90k - $110K + Generous Bonus + Profit Sharing

100% Company Paid Health Insurance

We have partnered with a prestigious Boston-based Investment firm to identify an exceptional Executive Assistant to support 4 Partners. This is a unique opportunity to join a top-tier investment environment where professionalism, precision, and energy are key.

We’re seeking a polished, proactive, and resourceful Executive Assistant with 4-6 years of experience supporting senior level executives within financial services, consulting, PE or BioTech industries. This individual will be the go-to person for managing busy calendars, high-level communications, travel, and events.

Key Responsibilities

• Provide seamless administrative support: Maintain executives’ calendars and coordinate all aspects of appointments, meetings, receptions, events and video/conference calls; maintain frequently-changing calendars with accuracy and precision
• Independently and efficiently coordinate complex meetings involving senior level internal and external participants including clients, regulators and vendor partners
• Exercise discretion in committing the executives’ time and evaluating needs
• Arrange complex travel
• Prepare, reconcile and submit expense reports
• Serve as a liaison between the executives, their teams and executive partners.
• Determine priority of matters of attention for the executives
• Keep the executives advised of time-sensitive and priority issues
• Prepare a variety of materials on a daily weekly or monthly basis such as meeting handouts and meeting agendas
• Exercise professionalism, discretion and judgment in handling sensitive and confidential financial, legal and company information
• Work collaboratively with others across multiple business lines and geographies

Ideal Candidate Will Have

• 4-6 years of Executive Assistant experience supporting senior executives
• A collaborative, energetic, and service-oriented mindset
• Bachelor's Degree (required)
• Exceptional verbal and written communication skills
• Outstanding attention to detail and organizational abilities
• Proficiency in Microsoft Word, Excel, and PowerPoint; CRM and social media platform experience is a plus

Compensation & Benefits

• $90K - $110K salary based on experience
• Generous annual performance bonus + Profit Sharing
• Full medical, dental, and vision coverage
• Exposure to top-tier executives and a dynamic, high-performance team culture

To Apply

Please submit your resume directly via LinkedIn or reach out to hryan@incendia.com

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