Job Description

Position Title: Executive Assistant

Location: San Antonio, Tx

Pay Rate: $35/hr (+benefits)

Assignment Length: 6-month W2 Contract

Schedule: Onsite M-F (8am-5pm)

Industry: Healthcare

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Job Summary

Under general supervision, the Executive Assistant provides advanced administrative support to senior management and executives, ensuring smooth operations and efficient workflow. Strong organizational, communication, and problem-solving skills are essential for success in this role.

Knowledge, Skills and Abilities

• Ability to be self-directed in accomplishing the coordination and decision-making responsibilities of administrative processes.
• Efficiently uses time to identify short and long term priorities; fulfills realistic goals; and responds to schedules of others.
• Ability to maintain confidentiality of information, documents and materials.
• Demonstrated ability to effectively communicate verbally and in writing, to include writing and preparing memorandums, letters, and other official correspondence.
• Detail oriented with meticulous planning and organizational skills while balancing multiple priorities.
• Proficiency with Microsoft Office Suite.

Job Duties

• Prepares correspondence, memoranda, reports, or related documents and materials.
• Initiates routine and non-routine correspondence/memoranda as needed.
• Prepares and submits departmental requisitions, forms, reimbursements, and vouchers for vendors and staff.
• Monitors emails and assist with timely and appropriate responses for priority matters.
• Screens and routes calls and visitors, as appropriate, and resolves routine and complex inquiries.
• Utilizes assistance of one or more lower level secretaries on a reporting or project basis.
• Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements accordingly.
• Assists in directly organizing and obtaining documents needed for meetings.
• Drafts agendas, and prepares and distributes meeting minutes.
• Manages meeting logistics and takes appropriate actions as needed to ensure successful outcomes.
• Organizes and maintains files and key documents for appropriate record keeping.
• Serves as administrative liaison and first point of contact for resource to departments and offices within the institution regarding policies and procedures.
• Performs all other duties as assigned.

Qualifications

• Bachelor's degree in related field is required
• Five (5) years of EA experience is required

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Reference #773603

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